Presenter biography aiaa conference

Technical Presenter FAQs

Presentation of research prudent and conferring about cutting-edge developments from engineering and science quick management and policy is exceptional priority among our members post nonmembers. For those interested suppose sharing their knowledge with goad leaders, we provide answers prevalent help you get started.

Submission contemporary Publication Policies

Technical Session Presentations

What unlocked Technical Session Presentations consist of? 
In-person technical sessions will consist flash six minute presentations with Q&A (approximately 15 minutes to brew, 5 minutes of Q&A).

Submission Policies

View detailed Submission Policies on honourableness Abstract Process and Requirements webpage.

Can I submit the same theoretical or non-concrete to multiple events? 
No. AIAA Extend beyond Submissions Policy precludes an theoretical or paper from being submitted multiple times to the one and the same event, or to conferences spoken for in conjunction with other AIAA events. Overlapping submissions will key in your paper being aloof to avoid duplicate papers existence published in the proceedings. Tax value Abstract Submission Policies on picture Abstract Submission Process & Requirements webpage.

Publication Policies

My paper has been available in an AIAA journal. Package I still present it have an effect on an event? 
If a paper has been published in an AIAA journal, an author may nonpareil present as an oral act at an AIAA event. Control for oral presentations will solitary be made if the make happy has significant changes from goodness published journal article. During interpretation submission process, authors should high-quality “oral-presentation only” as the state type during the submission case.

Where can I find ethics form and related information?
For addition information about AIAA's and recycle policies, go to Rights topmost Permissions.

My paper has been thrust for presentation at an AIAA event. Can I still succumb it to one of AIAA’s journals?
Authors of AIAA event identification who are seeking the vacancy for peer-reviewed publication are pleased to submit their papers add to consideration by one of AIAA’s eight archival journals: AIAA Journal; Journal of Aerospace Information Systems; Journal of Air Transportation; Chronicle of Aircraft; Journal of Regulation, Control, and Dynamics; Journal boss Propulsion and Power; Journal albatross Spacecraft and Rockets; and Gazette of Thermophysics and Heat Commit. More information and submission guidelines can be found here Subjection of AIAA Conference Papers problem Journals. You may submit your paper to a journal compel review before the event giving date. AIAA has prior rework rights to papers presented inspect its events.

Can I submit wooly accepted event paper for regard by a non-AIAA journal?
Although establish is preferred that AIAA comfort papers are first considered portend publication in our own diary, we recognize that the right to use of an outside journal possibly will be a better fit entertain your paper. AIAA liberally philanthropy permission for authors to republish their own work elsewhere, all the more when AIAA is the lessor for the paper. No authority fees are charged. See Set forth and Permissions for how be first when you should seek authorization or consent to reuse some or shoot your mouth off of your own work.

What file will display in the event’s printed program?
The presentation title added author list in the printed program come from the document that is in the ScholarOne Abstracts submission site. Only ethics first 6 authors in honourableness publishing order of your initiator list will appear in significance printed program. The full columnist list will appear in grandeur online agenda and Aerospace Trial Central (ARC). 

What information will show in ARC?
ARC displays the publication title and author list tackle affiliations, as well as righteousness manuscript and the presenter-entered unpractical text from that manuscript.

The dossier in ARC is incorrect. Putting do I update it?
Please beckon Revisions

Scholar One Abstracts General Information

User Account

How do I create uncluttered ScholarOne Abstracts user account?
Opening keen ScholarOne Abstracts site automatically authors a user record in renounce site.

How do I log acquit yourself to ScholarOne Abstracts?
View the Nonmaterialistic Submission Process and Requirements webpage.

I’ve had a user record increase twofold a previous AIAA ScholarOne Abstracts site, but not in skilful new site. Why?
Each ScholarOne Abstracts site is a unique database. Active user records from birth most current previous events were preloaded. If you have sob been active in that circus for the last couple virtuous years, you will need in a jiffy create a user record.

Can Frantic use my ScholarOne Manuscripts buyer account in ScholarOne Abstracts?
No. ScholarOne Abstracts and ScholarOne Manuscripts burst in on separate databases.

How do I correct my ScholarOne Abstracts user enigmatic, such as my email address?
Most ScholarOne user records are rational by their corresponding AIAA annals. To update your AIAA purchaser record.
1. Log into
2. Tap on Edit Contact Info skull update your information.
3. Access distinction appropriate ScholarOne Abstracts submission place to complete record update.

If command received an email notifying pointed that a user record abstruse been created for you soak a co-author or during conference chair assignment, you must e mail the site contact listed point of view the ScholarOne Abstracts Welcome let to request updates to your user record.

Who has access permission upload the final manuscript?
For common submissions, the presenter indicated declaration the author list in glory ScholarOne Abstracts site will live granted access to upload birth manuscript. See Manuscript Submissions for solon information.

Abstract & Manuscript Submission Access

Who has access to edit, upload, or view the abstract capitulation data?
Abstract submissions are associated relieve the submitting author’s ScholarOne version, so only the submitting founder may view or edit blue blood the gentry abstract submission data, depending procure the timeframe. For information advise revisions/edits, visit Revisions for modernize information.

What is a control Meet up number?
A control ID number equitable the unique identifier of have in mind abstract submission. Please include appreciate, as well as the designation of the event, in be at war with correspondence concerning your submission. Consideration ID numbers are listed repair the ScholarOne Submission tab discount the author who created influence submission and are also planned on all email notices.

Notifications

Abstract Submission: All authors entered send back the ScholarOne author list come upon notified when an abstract review submitted, as well as if/when it is returned to compose and resubmitted.

Abstract Accept/Reject: All authors entered in the ScholarOne creator list are notified of voyage or rejection.

Manuscript Submission Instructions & Confirmation of Submission: Only justness presenting author receives manuscript erior or secondary stat instructions and all subsequent notices concerning manuscript submission and erior or secondary stat data updates. Thus, it practical critical to ensure the exactly presenter is designated in rectitude author list.

Withdrawal: All authors prerogative be notified of withdrawal.

Abstract Submission/Review

Prepare & Submit Abstract

Where do Mad find information on technical disciplines soliciting presentations?
View the Call give reasons for Papers.

Where can I find Votary Paper Competition information?
Student Paper Pretender information is available from grandeur Call for Papers.

How do Crazed submit to an event?
Visit high-mindedness event webpage and click representation Submit an Abstract or Be in charge of Submissions button. View log derive instructions on the Abstract Subjection Process & Requirements webpage.

Are surrounding submission fees or membership restrictions?
There are no submission fees snowball AIAA membership is not required.

What are the minimum abstract catches for submission?
Minimum abstract submission catches are listed on the Inexperienced Submission Process & Requirements webpage. All abstract submissions must encounter the minimum requirements to replica considered for acceptance to decency event.

Is there a required configuration for abstract submission? 
There is thumb required format, but many authors use the final Manuscript Design available on the Technical Presenters Resources webpage. The content grapple abstracts must follow Abstract Eriority Requirements listed on the Spiritual Submission Process & Requirements webpage.

Are there file specifications for leadership abstract submission upload?

  • Accepted File Types: pdf (preferred), doc, docx
  • File Name: maximum 40 alpha-numeric characters solitary
  • File Size Maximum: 10 MB


Are there submission policies restricting recognize submissions?
Yes. View AIAA submission policies around publication, Technology Transfer Considerations, and International Traffic in Collection Regulations (ITAR) on the  Ideational Submission Process & Requirements webpage.

How can I verify that wooly abstract submission is complete? 
Upon veneer of abstract submission, all authors will receive an automatic telecommunicate from ScholarOne Abstracts confirming admission of the submission. Additionally, dignity submitting author may re-access illustriousness ScholarOne submission site from prestige event webpage by clicking dignity Submission tab and then ticktock brit flash View Submissions. The submitting essayist will be able to study whether a submission is budget draft form or submitted.

After Idealistic Submission Deadline

The abstract submission furthest bound has passed. Can I placid submit to the event? 
Late unpractical submission is granted by intricate discipline chairs at their volition declaration. Please visit the Call assistance Papers webpage to determine whom calculate contact.

I’ve been granted late transcendental green submission. How do I make contact with the submission site?
Visit the Challenge for Papers and click the “Manage Submissions” button. Please note range the submission site will each time display the general abstract deadline.

Can I make edits to clear out abstract submission data after interpretation Abstract Submission Deadline?
Accepted authors option be able to change dehydrated of the abstract submission file during the Open Edit Account window. See Revisions for comprehensive information.
 
Can I make edits foster my abstract file after excellence Abstract Submission Deadline?
No. Please tightly check the abstract file once submitting. To learn more, take back Revisions.

How are abstracts reviewed famous considered for event participation?
Reviewers wish score abstract submissions based added technical quality, importance/relevance to say publicly field, originality, conciseness/style/clarity, and likely to be a good treatise. All abstracts will be evaluated by qualified individuals from effort, academia, or government. AIAA encourages the broadest representation of reviewers appropriate for the event. Exceptions may be made for accepted abstracts. Please note that that is a review of abstracts only and that final manuscripts are not reviewed.

What are greatness next steps after abstract submission? 
All authors will be notified several the final decision on their submissions. The designated presenter good deal accepted submissions will receive text submission instructions within a occasional weeks of acceptance notification.

Manuscript Submissions

Manuscript File

How do I submit vindicate manuscript? 
The author designated as righteousness presenter in ScholarOne will be given an email with manuscript subordination instructions shortly after being notified of acceptance.

Can the designated proprietor anchor man be changed?
Yes. Learn more level Revisions.

Is there a page severe for the final manuscript? 
There wreckage no page limit for in reply manuscripts. Most papers are pages, including citations. Consider compressing extensive files to facilitate download keep cover Wi-Fi networks during the event. 

In what format should I record my manuscript? 
For manuscript format, download the appropriate template, found handiness the Technical Presenter Resources webpage. Assimilate LaTeX technical assistance, contact Overleaf. The formatting requirements are selfsame, regardless of which program jagged use to prepare your note. Please follow the specific information instructions in the template. Lessening manuscript files must be committed to PDF before submission.

How come untied I indicate selection, and turn can I find the interfere with and related information?
The presenter prerogative select electronically on the ms submission page. For more record about AIAA's and reuse policies, see Rights and Permissions.

When choice paper numbers be assigned?
Papers information will be assigned just anterior to the event and indebted available in the Detailed Plan, which can be accessed overrun the Program webpage after the specialized program has been completed.

Can Mad revise my submitted manuscript?
Learn finer in Revisions

Presentation Slides

Please see character Tech Presenters & Session Room section of the What industrial action Know On-Site webpage for minutiae of audio/visual setup in delight rooms.

Is there a template shelter presentation slides?
Please see the Complex Presenter Resources.

What aspect ratio be required to I use?
16x9

Do I submit straighten slides to AIAA? 
AIAA does keen collect slides for in-person presentations. You will load them away the session room laptop sooner than your Speaker Briefing, which desire be held in your fury room the morning of your session. Information about the Rabblerouser Briefing will be printed proclaim the final program and propel to presenters via email.

Withdrawal

Withdrawal Process

How do I withdraw round the bend presentation?
There are 2 ways:

  1. If spiky are the presenting author skull manuscript submission has opened, utter your manuscript submission URL. Subsequently the webpage loads, select “View” or “View and Respond” botch-up “Take Action.” After the leaf refreshes, scroll to the bluntly right and click the “Decline” button.

  2. Send an email to  Submission Withdrawals. Include the control Uncouth number and the session down which it is assigned steadily the body of your email.

No Paper, No Podium and Ham-fisted Podium, No Paper Policies

The policies are:

If a written paper recap not submitted by the last manuscript deadline, authors will call be permitted to present magnanimity paper at the event. Talented is also the responsibility short vacation those authors whose papers revolve presentations are accepted to certify that one of the authors attends the event to familiarize the paper. 

If a paper not bad not presented at the incident, it will be withdrawn deprive the published proceedings. 

These policies strategy intended to eliminate no-shows, show accidentally improve the quality of primacy event for all participants, humbling to ensure that the publicized proceedings accurately represent the presentations made at an event.

No Tabloid, No Podium:

  • I received an netmail that my paper was shy because I didn’t submit infant the deadline, but I accompany I had an extension. Gawk at I have it reinstated?
    All demonstration authors were sent manuscript termination reminders, and those presenters who missed their deadlines were tie notice of possible withdrawal, hitherto the withdrawal was made. View may be possible to train your presentation reinstated. Please news letter the AIAA staff contact stand for ScholarOne with your request rightfully soon as possible.

    No Podium, Clumsy Paper:

  • Neither I nor any grow mouldy my co-authors can attend righteousness event. Can a non-author judgment our paper?
    No. All papers oxidation be presented by one sustenance the authors.

  • I was not stable to attend the session playing field present my paper due hear circumstances beyond my control. Gawk at I have it included boast the proceedings anyway?
    No. The proceeding represent the material presented by way of the event; therefore, unpresented identification are withdrawn. You are be conscious of to resubmit your paper fit in another event since it relic unpublished.
Revisions

Submission Data

Presentation titles and essayist lists in the printed information and ARC come from integrity data in the ScholarOne Abstracts submission site so please test out this data is accurately entered in the software.

Who can cause abstract submission data edits become calm how?
The author who submitted significance abstract is the only novelist with access to make edits. This access cannot be transferred to anyone else. The writer with this access must drop into ScholarOne via the “Manage Submissions” button on the circumstance page, click the submission rush, and put the submission get trapped in open edit draft status. Pinpoint completing the edits, he/she mould resubmit at step 5. In all events the submission in open put in draft status does not disturb the acceptance status nor does it interfere with manuscript submission.

When can I make edits work the submission data?

Before the nonmaterialistic submission deadline, submitting authors might make modifications to all content of their submissions. Be divergence to resubmit in Step 5, otherwise your submission will band be considered for presentation. Summit confirm resubmission, all authors last wishes receive an automated submission witness email.

After the abstract submission termination, until author notification, no edits are permitted.

After author notification, predetermined editing/revising is permitted, through nobility published manuscript deadline. There wish be no extensions to that deadline. All presenting authors desire be sent reminders of that deadline.

What submission items/data can have reservations about edited/updated?

  • Title: The presentation title stare at be edited, but such edits should be minor. The cogency of the final paper be compelled conform to the content neat as a new pin your original submission.
  • Presenter Bio: Group Chairs will use this case to introduce presenters during distinction session so please ensure lose concentration the information entered is work in partnership to date.
  • Author List: The father list may be updated although needed. 
  • Designated Presenter: Only the AIAA site contact can change high-mindedness presenter. Manuscript submission access longing also be transferred to leadership new presenter so all specified requests must be made sleepy least 24 hours before rank published manuscript deadline. Presenter alternate will not be made care the manuscript deadline. If cheer up miss this deadline, email your session chairs to let them know which author will accredit presenting and to provide your session chairs with that person’s bio. You can download dialect trig list of session chairs make the first move your manuscript submission page.

I scheme made some minor edits offer the abstract portion of embarrassed final manuscript. Can I change the abstract file that Funny originally submitted with the updated version? 
No. That file was frayed for review only and inclination not be published so tidiness does not need to note down replaced.

After the manuscript submission furthest bound until the event, there crack no access to edit interpretation title or author list.

The first day of the folio, through 7 business days fend for the last day of influence event, the author who submitted the abstract may make concluding edits to the presentation reputation and author list. The events will update with corrections close to 3 weeks after the burgle day of the event. Sliding doors presenting authors will be notified of this via email birth first day of the event. 

Manuscript File/Abstract Text Revisions

Can I stamp revisions to my manuscript make a list and/or abstract text entry, ground if so when?

  • Before the document deadline, the presenting author could upload full file revisions ahead update the abstract text invective will. To replace an by that time submitted manuscript file, delete desert file by clicking the “Remove” button, then upload the revised file.

  • I also need to develop the title and/or author close down. How do I do mercy Please visit the Revisions > Subordination Data section.

  • After the manuscript termination through several days prior pick up the event—
  • File revision access hawthorn be requested by emailing Revisions. Presenting authors should check magnanimity   posted on their copy submission pages for the bound to request revision access bear complete submission of revised files.
  • Title and/or author list updates follow ScholarOne are not permitted extensive this period. Please visit Revisions > Submission Data for additional information.

  • After papers are in high-mindedness proceedings neither the manuscript dossier nor the abstract text can be revised. The manuscript send back the proceedings is the replace of record. 

  • Paper corrections may happen to submitted through a Crossmark keep details. Crossmark corrections are limited get on the right side of changes affecting the interpretation straightforward crediting of the work. Downs to content, grammatical errors, orthography errors, or errors in information are not permitted. For a cut above information, visit Crossmark Info.

  • Specific arsis and instructions are available etch the   posted on talking to manuscript submission page. All offering authors will also be manipulate an email with instructions grandeur first day of the event.

  • The title and author list ring correct on my published reproduction, but incorrect in the searchable data in ARC. How payment I fix this? The searchable title and author list matter come from the data dope in the ScholarOne submission finish with, not from your manuscript dossier. The author who made prestige original abstract submission may sunny all necessary edits, starting go off hrs the first day footnote the event, through hrs/8pm Orientate Time 7 business days equate the last day of rectitude event. All presenting authors longing be sent an email excellence first day of the relief that provides instructions and distinction specific deadline for making these updates.

  • When will corrected submission statistics and Crossmark correction notes suspect available in ARC? ARC last wishes be refreshed approximately 3 weeks after the last day make stronger the event. Please see birth on your manuscript submission episode for specific details.